How to know you’re ready to hire a Virtual Assistant
Consistently finding yourself stuck in admin? You’re not alone.
So many business owners end up working in their business instead of on it. It’s easy to get caught up in day-to-day tasks, and I see it happen all the time across industries, business models, and team sizes.
But it doesn’t have to stay that way.
Enter: the Virtual Assistant (VA).
A VA can take away the overwhelm and give you back the hours you need to focus on the work that drives your business forward. Think: responding to customer enquiries, managing your inbox (yes, inbox zero is possible), setting up automations and task management systems (my go-to here is always ClickUp).
You might be wondering, “But how do I know if I’m actually ready?” Here are some of the most common signs I see:
You’re spending too much time on admin and not enough on growth
You feel overwhelmed by your task list or systems
You procrastinate on things that drain you (like inbox or file management)
You’ve started missing deadlines or dropping the ball
You’re turning away opportunities because you’re at capacity
You have repetitive or documented processes someone else could take over
“But I’m not ready…”
Let’s bust that myth right now.
You don’t need everything perfectly organised before a VA can step in.
No SOPs? No clear system? No problem.
That’s actually where a good VA can be a game-changer, they can build systems and create structure with you or for you.
And no, you don’t need to be running a large business or managing a team. Even if you’re a sole operator, bringing a VA into your business can make a massive difference.
It’s not about having it all figured out. It’s about getting the right support so you can figure it out.
What’s really holding you back?
Often, the hesitation comes down to trust.
Trusting someone with parts of your business you’ve built from scratch. Delegating tasks you’ve always done yourself. Letting go of control.
It’s a big mindset shift. And yes, it can feel hard. But the upside? Absolutely worth it.
Start small. A few hours a week is plenty to begin with. As trust builds and your VA proves they can handle what you hand over, they’ll become a seamless part of your business.
Soon you’ll wonder how you ever managed without them.
So… ready to hire your first VA?
Start by getting clear on what you need. What tasks are draining your time? What keeps falling to the bottom of your to-do list? Make a list or do a simple audit to see exactly where a VA can step in and support you.
What happens after you hire a VA?
You get the hours back to work on your business
You can finally start on those ideas you’ve been sitting on
Your systems improve, your processes smooth out, and your mental load lightens
Hiring a VA might be the smartest move you make for your business this year.
Let’s talk about where you’re stuck and how I can help get things moving.
